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Author affiliation in scientific publications

The objective of this section is to provide the researchers of the IDIAP, the ICS and related entities with criteria to include the author affiliations in their publications.

General Criteria 

The reports and all scientific communications must include the names of all authors and their institutional affiliations. The affiliation is particularly important in the case of the first author, since most bibliometric reports are based on the affiliation of the first author (for instance, Pubmed).

The correct assignation of the workplace draws attention to the centres and institutions within the international scientific community and underscores the reliability of bibliometric indicators on productivity, impact and ranking of countries, regions and institutions.

The affiliations usually include the institution, followed by the city and country, separated by commas, not full stops.

It is recommended to include the name of the centre in its original language. It is common amongst investigators to translate the name to English to facilitate the international recognition of the institution. However, the translation can only appear translated when the English name has been previously approved by the institution, and must always be accompanied by the acronym of the centre in the original language (for instance: Universitat Autònoma de Barcelona and Institut Català de la Salut  should be shown in Catalan). In case of international publications, the country will be translated (i.e., Spain).


Criteria of affiliation

An author can have more than one affiliation. Usually, the primary affiliation of an author corresponds to her workplace, followed by the associated health research institute, university, etc.

In the case of authors from the IDIAP’s head office, the affiliation will be the IDIAP Jordi Gol. In addition, holders of the Esfera card of the Universitat Autònoma de Barcelona (i.e., the NIU) must also include their affiliation to the Universitat Autònoma de Barcelona.

1Institut Universitari d'Investigació en Atenció Primària Jordi Gol (IDIAP Jordi Gol), Barcelona, Spain.

2Universitat Autònoma de Barcelona, Bellaterra (Cerdanyola del Vallès), Spain.

 

For researchers of the USR, the affiliation will be as follows:

1 Research Support Unit Metropolitana Nord, Institut Universitari d'Investigació en Atenció Primària Jordi Gol (IDIAP Jordi Gol), Mataró, Spain.

As previously explained, the professionals of the USR with a NIU will state the UAB as second affiliation:

2Universitat Autònoma de Barcelona, Bellaterra (Cerdanyola del Vallès), Spain.

 

For the primary care staff of the ICS, the affiliation will include the workplace or PU, Primary Care Management and ICS (the PCS is not included unless it is equivalent to the productive unit). Since the ICS created the IDIAP to manage, support and assess primary health care research, we suggest that all ICS primary care centres include the double affiliation (IDIAP/USR-IDIAP).

We propose the following model:

1Centre d'Atenció Primària... Gerència d'Àmbit d'Atenció Primària Barcelona Ciutat, Institut Català de la Salut, Barcelona, Spain.

1Programa d'Atenció a la Salut Sexual i Reproductiva Gironès – Pla de l'Estany, Direcció d'Atenció Primària.... Institut Català de la Salut, Girona, Spain.

(BCN: és Gerència d'Àmbit d'Atenció Primària Barcelona Ciutat, la resta de Catalunya són Direccions no àmbits).

2Institut Universitari d'Investigació en Atenció Primària Jordi Gol (IDIAP Jordi Gol), Barcelona, Spain.

 

Double affiliation with RSU: if one of the researchers works with the RSU of her region (while being paid by the primary care centre, on a part-time basis, etc.) the affiliation will include the centre and the RSU. The IDIAP should not in these cases be included as the second affiliation, since the RSU already includes the name, for instance:

1 Centre d'Atenció Primària ....... Direcció d'Atenció Primària ..... Institut Català de la Salut, ....., Spain.

 2 Research Support Unit  .... Institut Universitari d'Investigació en Atenció Primària Jordi Gol ,..., Spain.

 

Special cases:

In case of ICS personnel working temporalily for the IDIAP, the affiliation should include both institucions:

1Institut Universitari d'Investigació en Atenció Primària Jordi Gol (IDIAP Jordi Gol), Barcelona, Spain.

2Institut Català de la Salut, ....., Spain.

 

In case of university hospital, the affiliation can include the department:

                 1Departament .... Hospital Universitari Vall d'Hebron, Barcelona, Spain.

 

In the case of collaborators that work in other universities, they should include the name of the university that employs them, not the UAB.

 

CIBER and CAIBER have their own affiliation guidelines.

 

Networks such as REDIAPP are included in the Acknowledgements.